Congratulations on your selection to participate in the exchange program with Indiana University. Now that your academic program host has been secured, there are several steps that you will need to complete to prepare for your arrival. Learn more about the campus of Indiana University (Bloomington or Indianapolis) that you be visiting.
Incoming International Participants
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Step 1: Complete the scholar information form
Submit the information form for visiting exchange scholars. To complete the form, you will need the following:
- A scanned copy of the photo page from your passport
- Proof of English proficiency if your native language is not English
- Financial documentation
- Exact arrival and departure dates
- Statement from an IU faculty member indicating that he or she will serve as your host for the duration of your visit
Proof of English proficiency
You can read more about the language proficiency requirement on the Office of International Services website. A letter (printed on official letterhead) from a qualified faculty or staff member indicating your proficiency in English will be sufficient; the international office at your university may be able to provide such a letter. Alternatively, you may request that a qualified faculty or staff member at your university interview you in English and complete an online form.
- The Office of International Partnerships at Indiana University will notify you about any financial documentation that is required for your visa. You may be required to upload current financial documentation that lists the sources and amounts of financial support you have secured for your program, totaling at least $1200 per month for the duration of your invitation. You may upload a letter from your home institution (on official letterhead) that states the financial support provided or a copy of a recent bank statement (preferably with the currency converted to U.S. dollars).
- If you are bringing your spouse, unmarried children under the age of 21, or both, you must show access to $500 per month for the first dependent and $300 per month for each additional dependent.
Exact dates of visit
You should not begin the form until you have determined the exact dates of your intended visit.
After the dates of your visit are set, we will initiate your J-1 scholar visa application and send you a link by email to complete the section for “Applicant Information.” After that section is completed, we will issue the Form DS-2019 or “Certificate of Eligibility for Exchange Visitor (J-1) Status.” The form allows you to seek an interview at a U.S. embassy or consulate in order to obtain a J visa to enter the United States. Indiana University will send the DS-2019 to you by express mail.
Save the cover letter that accompanies the DS-2019. It includes your IU identification number, required to create your IU email account and complete the check-in process upon arrival at IU.
Step 2: Set up your IU email account
All scholars must create an IU email account in order to access the university’s services and resources, including wireless internet, on-campus computers, and university library resources. You should set up the account before you arrive at Indiana University. If you will live in on-campus housing, your IU email account is required to complete the check-in process.
Follow the instructions carefully. You will need your IU identification number listed on the DS-2019 form.Create my IU Exchange email account
Step 3: Complete pre-arrival form
Complete the pre-arrival form after you have received your J-1 visa and booked your flight. On the form, you will be asked to provide your IU email address, flight details, anticipated date of arrival on campus, anticipated date of departure from campus, and housing information. Your completion of the form allows the Office of International Partnerships to confirm that all necessary preparations for your stay have been completed.Start the pre-arrival form
Other useful resources to help prepare for your visit
Housing at Indiana University
IU provides on-campus housing (when available) to scholars from the following partner universities:
- Ambedkar University Delhi (India)
- Jagiellonian University (Poland)
- University of Bayreuth (Germany)
- University of Bologna (Italy)
- University of Ghana (Ghana)
- University of Hamburg (Germany)
- University of Warsaw (Poland)
- Yonsei University (South Korea)
Scholars from these universities will be assigned to one of IU's International Scholar Houses. If space is not available, the scholar may be assigned to other on-campus acommodations or provided a stipend to secure off-campus accommodations.
Visiting scholars from other partner universities not listed above should secure their own accommodations. To check the availability of on-campus options, contact the guest housing office (part of IU's Residential Programs and Services).
Ground Transportation from/to the Indianapolis International Airport
After you have booked your flight and know your arrival time at the Indianapolis International Airport (IND), you should arrange ground transportation to your apartment.
- Indianapolis: Ground transportation information is available through the airport website. Contact the IUPUI Office of International Affairs with any questions.
- Bloomington: The city of Bloomington is approximately 50 miles from the airport. You should book a car service or reserve a seat on a shuttle prior to your arrival. The Office of International Services has information available about these options.
Bus services in Bloomington and Indianapolis
All visitors to the Bloomington and Indianapolis campuses may ride the campus buses free of charge.
Visiting exchange scholars on the Bloomington campus will receive a bus pass to ride any City of Bloomington bus free of charge. Any accompanying dependents (spouses or children) must pay to ride a City of Bloomington bus.
Health insurance coverage
IU's Office of International Services has helpful online resources about the health insurance coverage offered through Indiana University.